About Google Workspace


Google Workspace is a cloud solution designed for enterprises. It includes the business Gmail and a series of easy-to-use editing and communication tools that will help your team stay connected and make collaboration super efficient.
Powered by the best-in-class AI technology to learn your data usage and habit, Google Workspace makes smart suggestions to save tedious procedures and help you work smarter.

Personal Gmail vs Google Workspace

Compared with personal Gmail, Google Workspace allows companies to have control over all user accounts, avoiding the loss of files and data due to employees’ transfer or resignation. In addition, Google Workspace has also added some unique functions to meet commercial needs.

  • Create company email with customized domain
  • Cloud storage starts from 30 GB which is double that of Gmail
  • Enterprises can control the user rights and accessibility of employees depending on their needs
  • All users in the default domain can view the files, depending on the accessibility settings

Criteria when choosing Google Workspace

Each solution has its own design concept, so they have different functions. Rather than directly comparing them, enterprises should understand the characteristics and needs of their company before deciding which is more suitable

Nature of the industry

Compared with traditional industries, emerging industries such as online shops, mobile application developers, and digital marketing require quicker response to the market. Powered by the
best-in-class AI technology to learn your data usage and habit, Google Workspace makes smart suggestions to save tedious procedures and help you work smarter.

Corporate culture

Google Workspace is designed with a focus on collaboration. Therefore, it is easily a great fit for enterprises with an open culture and flat structure such as startups. In addition, the workforce of tomorrow --- the 80s and 90s are already familiar with Google products since school days. If the team is younger, the pickup time will sure be shorter.

Coexistence of the new and old system

As Google Workspace is a cloud solution, it can coexist with other offline systems. If enterprises worry about the various administrative inconveniences caused by system migration, they can transform part of the work to Google Workspace first to reduce the impact on daily operations.

Overview of Google Workspace Application Features


Collaboration

Enables teams to collaborate effectively

Access and Search

Easily save files and quickly search for specified information

Communication
Stay connected anytime and anywhere
Data management

Manage users, devices and data efficiently and securely

HKT X Google Workspace Smart Working Experience


Smart Compose

Smart suggestions powered by Google AI are made to help you compose faster and more accurately. This function can significantly save you from typing up to 1 billion English characters each week and reduce grammar as well as spelling errors.

Cloud Search

Cloud Search is like a search engine specifically built for your company. Users can find all relevant files across the company’s cloud system simply by searching the keywords.

Collaboration Tools

A series of application tools such as Docs, Sheets, Slides etc., allow users to edit simultaneously anytime, anywhere. Comes with the communication tool Meet to help your team stay securely connected, Google Workspace can sure make collaboration more effective.

BigQuery

Users can easily analyze up to 10 billion rows of data even without any SQL knowledge and improve operational efficiency through big data.

Smart Calendar

Google calendar allows users to share their schedules and quickly find out the best time and room for meetings. Powered by Google AI, the calendar can save you from the planning and spend more time in doing the actual work.

Gmail

The nudge feature of Gmail will remind users to follow up on unsent emails to avoid any miss out of opportunities. The confidential mode can limit the recipients’ access time and prevent recipients from forwarding, copying, downloading or printing the sensitive content of the email. Hence, company’s information and data can be better protected.

Smart Compose

Smart suggestions powered by Google AI are made to help you compose faster and more accurately. This function can significantly save you from typing up to 1 billion English characters each week and reduce grammar as well as spelling errors.

Cloud Search

Cloud Search is like a search engine specifically built for your company. Users can find all relevant files across the company’s cloud system simply by searching the keywords.

Collaboration Tools

A series of application tools such as Docs, Sheets, Slides etc., allow users to edit simultaneously anytime, anywhere. Comes with the communication tool Meet to help your team stay securely connected, Google Workspace can sure make collaboration more effective.

BigQuery

Users can easily analyze up to 10 billion rows of data even without any SQL knowledge and improve operational efficiency through big data.

Smart Calendar

Google calendar allows users to share their schedules and quickly find out the best time and room for meetings. Powered by Google AI, the calendar can save you from the planning and spend more time in doing the actual work.

Gmail

The nudge feature of Gmail will remind users to follow up on unsent emails to avoid any miss out of opportunities. The confidential mode can limit the recipients’ access time and prevent recipients from forwarding, copying, downloading or printing the sensitive content of the email. Hence, company’s information and data can be better protected.